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4,000 Additional Employees Opt Out of Paper Tax Forms


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    In an effort to protect employees’ personal information and reduce printing and mailing costs, the University ran a month-long contest in December to encourage employees to opt out of printed W-2 tax forms. As an extra incentive, a free year of parking or Metro pass cards was offered as a randomly drawn prize if 7,000 additional employees elected to receive their W-2 electronically by December 31.

    But nearly 4,000 employees opted-out during the contest, bringing the cumulative total of UM employees who have elected to receive only an electronic copy of their W-2 to 7,442, which falls short of the 11,000 goal for 2017. As a result, the grand prize will not be awarded.

    “It was great to see so many employees actively opting out of printed tax forms,” said Jenny Lopez, executive director for Payroll and Accounting. “Electronic forms are more secure, especially considering the information contained in a W-2. The increase will also help the University reduce costs and support sustainability.”

    Electronic W-2 forms are now available in Workday for all employees. Paper forms will be mailed out by the end of the month. If you are eligible for UM medical benefits, you also will receive a 1095-C. Employers are required to send this form as part of the Patient Protection and Affordable Care Act.

    While it’s too late to opt out of printed tax forms for 2017, employees can elect to receive their 2018 W-2 forms electronically by following the steps below at any time:

    1. Log in to Workday

    2. Click the “Pay” worklet and select My Tax Documents under “View”

    3. Click “Edit” under Printing Election, then click “OK”

    4. Select Receive Electronic Copy of My Year End Tax Documents, then click “OK”

    5. Review your new election and click “Done”

    Your election will remain valid for all future tax years.

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