University of Miami workforce members must be aware of their responsibilities when given access to University information systems. Such access is a privilege and should only be used for legitimate, job-related activity. All University employees sign a Confidentiality and Acceptable Computer Use Agreement. Appropriate use of information systems applies to all workforce members, regardless of tenure or rank. University systems including UChart, Canecare, Kronos, and DHRS contain audit trails that record user activity, including the specific records and dates accessed. Accessing the accounts of friends, celebrities, relatives, coworkers, and/or other individuals is strictly prohibited unless you are specifically required to do so as part of your work-related responsibilities.

Do not access any account unless you have a specific job-related need to do so. Snooping is not a permissible activity. Do not look up an individual’s information because you are curious, concerned, or as a favor for someone else. How would you feel if someone was looking through your medical, financial or other sensitive records for non-professional reasons? How would you feel if others were gossiping about the most sensitive medical secrets of your mother, father, son, or daughter?

Audits are routinely performed on University systems and inappropriate access can result in disciplinary action up to and including termination. To read the complete update, please click here.

Sponsored by the Network for Clinical Research Professionals, the Miami Clinical and Translational Science Institute, and the Department of Epidemiology and Public Health, this seminar will focus on the skills and tools needed to achieve successful recruitment and retention outcomes while acknowledging and proactively addressing the complexities involved. It will be presented by Laurel Hall, recruitment and retention coordinator for the National Institute for Drug Abuse Clinical Trials Network, on Wednesday, September 1 from 2:30 to 5 p.m. in the Clinical Research Building, Room 989, on the Miller School campus. The target audience includes study coordinators as well as study staff responsible for participant recruitment and retention. RSVP for this event at CRC-NCRP@med.miami.edu. Seating is limited to 60 attendees. For more information, contact Irene Hung at ihung@med.miami.edu or 305-243-4882.

University of Miami President Donna E. Shalala will present “UM and Health Care Reform” on Wednesday, September 1 at 12 p.m. in the Multipurpose Room of the UM Field House. The event is free and open to UM faculty, staff, and students.

With President Obama’s signing of a landmark health care reform bill this past March, the University has been closely following and keeping the UM community up to date on health care reform legislation, creating a special Web page about health care reform and UM.

The User Support Services group offers free software training to University of Miami employees. Courses include Microsoft’s Office applications, such as Word, Excel, Access, and Outlook. Training is also offered for Adobe’s popular Photoshop and InDesign applications. To register for a course, visit the registration page or call 305-284-6565, Option 1. Upcoming courses in August and September include:

Today your role as a “gatekeeper” is more important than ever with the growing risks to security and privacy in businesses. This audio conference will cover techniques to perfect your role as gatekeeper of confidential information, minimize interruptions, be friendly but firm with persistent callers, and prevent identity theft in the office. This is a brown-bag lunch-and-learn session.

Miller School of Medicine campus: Wednesday, August 25 from 12 to 1:30 p.m. at Dominion Towers Parking Garage, Suite 155.

Coral Gables campus: Friday, August 27 from 12 to 1:30 p.m. in the Max Orovitz Building, Training Room

To register for the CBL and the live session, visit ulearn.miami.edu and follow the instructions to log on. For more information, call 305-243-3090 or 305-284-5110.