The expense reimbursement process has undergone significant improvement. As a result of this change, printed and paper copies of receipts to support reimbursements via the eCheck and eBERF processes are no longer required by Central Offices. Instead, Disbursements and the Office of Research Administration will accept scanned images attached in Ariba, the Division of Finance and Treasury has announced. “We’re excited not only about the change and what it means for our faculty and staff, but also about the teamwork that went into making the change happen so quickly,” explained University Controller Theresa Ashman.

Approval of eChecks and eBERFs with scanned copies in pdf format indicates that the image is legible and supports the corresponding payment amounts. Absent a litigation hold, the paper originals held by colleges, schools, and units can be appropriately destroyed once a transaction is approved. The official University record supporting these transactions will be the electronic image.

The combined efforts of Disbursements, the Office of Research Administration, Document Management, college business officers, and Information Technology helped make this enhancement possible.

For more information on policies and procedures for eBERFs and eChecks, please visit http://www.miami.edu/finance/index.php/accounts_payable/disbursements_office.

Questions regarding the change may be directed to Elsa Liauwapau, director-accounts payable, at [email protected].