As the sole University-wide electronic newsletter, e-Veritas is an engaging mix of University-related news, faculty profiles, events listings, and athletic events/results. Its primary mission is to keep the University’s large and diverse group of employees well informed about their workplace through a balance in news, information, and event listings.
e-Veritas is an electronic newsletter that provides a brief roundup of campus information, news announcements, and events targeted to UM faculty and staff. e-Veritas is distributed by University Communications to all University employees every every Monday morning (except for holidays and during semester breaks).
Since e-Veritas was first introduced in fall of 1999, it has become the primary internal communications tool used to disseminate important, timely news about what is happening on the Coral Gables and Rosenstiel campuses. In the fall of 2002, e-Veritas was expanded to include employees at the Miller campus in conjunction with its e-newsletter, e-Update, a weekly electronic newsletter that provides a brief roundup of information, news announcements, and events targeted to UM faculty and staff on the medical campus. To submit items to e-Update, e-mail them to email@example.com. The e-Update also contains some general University news.
e-Veritas will list only University-related news or events sponsored by an official and recognized University group, organization, or department. Student organizations hosting events or fundraisers should utilize the ‘Canes Calendar, IbisNews, or The Hurricane student newspaper. Lectures, conferences, seminars, etc., listed in the “Extra Credit” section cannot be listed in more than two issues. Fundraising events will not be listed in e-Veritas unless the money raised goes to the University or, as in the case of the United Way, it is an officially sanctioned beneficiary. Finally, all submissions must be sent by a faculty or staff member from their University e-mail account.
e-Veritas is a Web-based publication. Once a week– Monday– an e-mail with issue highlights that is linked to the publication online is sent to employees. All UM employees, defined as anyone who receives a paycheck from the University, are added to the LISTSERV to receive e-Veritas.
In order to avoid duplication of messages in Exchange and e-Veritas, announcements for the Coral Gables, Miller, and Rosenstiel campuses (including important information such as academic/cultural/sporting events, meeting announcements, etc.) will be included in e-Veritas only. The Exchange System will be used to send out urgent announcements to the University community by the following departments only: Offices of the President and Provost, Business Services, Parking and Public Safety, Human Resources, Facilities Administration, Information Technology, and University Communications.
a. Submitting Items to e-Veritas
University faculty, staff, and administrators must submit information to the e-Veritas editor at least three (3) working days prior to the e-Veritas e-mail distribution date (i.e. by 12 p.m. on the Wednesday before the Monday distribution). Items that have missed the deadline will be handled on a case-by-case basis.
e-Veritas accepts announcements of all University-sponsored events, athletics events, campus events, programs, seminars, fundraisers, etc. Submissions must be one paragraph in length, and whenever possible, include hyperlinks to relevant Web pages. The supplier of this information is responsible for the content of material found through a link to another page. The items can be submitted as a Word document file attachment or simply written out in an e-mail message, and e-mailed to firstname.lastname@example.org. Do not submit flyers and/or PDF documents. Items should include all of the essential information (who, what, where, when, costs, and contact information).
Only submissions sent by a University of Miami faculty or staff member will be considered for possible inclusion. Student groups and organizations must have their faculty advisor send in the item.
The e-Veritas editor reserves the right to re-write submissions for clarity and/or length.
b. Commercial Services
Only internal commercial services, such as Miller School clinics, Hurricane Sports, UM Bookstores, etc., will be included. External companies/organizations that are classified as “non-profit” may also advertise discounted prices/rates available to University employees through e-Veritas. For-profit organizations and companies may not advertise discounts available to UM employees.
c. Events at the UM BankUnited Center
Entertainment events, such as concerts, circuses, and family shows, may be included in e-Veritas as a service to the University community. University Communications reserves the right to accept or deny publishing of any event in e-Veritas.
d. e-Veritas “EXTRA”
For occasions/instances when news or information needs to be disseminated to the University community immediately, the Division of University of Communications can distribute an additional issue of e-Veritas, called e-Veritas “EXTRA.” e-Veritas “EXTRA” will only be used for emergency or major breaking news or information. The Office of the President, the Provost, or the Vice President of Communications may approve other, non-emergency information, on a case-by-case basis.
e. Miller School Campus Publication, e-Update
Items that are Miller campus specific, i.e. information or events that pertain only to the faculty and staff on the Medical Campus, should be submitted to e-Update, the weekly electronic newsletter of the Medical Campus.
e-Veritas will publish announcements pertaining to the deaths of current University of Miami faculty, staff, administrators, and members of the Board of Trustees, if there will be memorial service open to the University community. Obituaries of former University employees will be restricted to those who have made a significant contribution to the University, as determined by the Vice President for Communications.
g. Opt-Out of Receiving e-Veritas
Employees may not opt-out of receiving e-Veritas as it contains essential information for faculty and staff, including benefits, campus construction and disruptions, and other important news and information. Additionally, there are times when an alert to faculty and staff needs to be communicated urgently, such as a water main break or changes to employee benefits that take effect immediately.
h. Personnel Items
Personnel items, such as new hires, promotions, and retirements, will not be included. New hires, promotions, and retirements at the dean and vice president level and above will be included. Major awards of national and international distinction, as well as honors confered by the University, will be included.
i. Religious Items
Only events and news submitted by a University-sponsored/based organization will be included in e-Veritas.
j. Research Requests, Grant Proposals and Calls for Papers
Departments and schools/colleges wishing to publicize requests for research and grant proposals and papers from external organizations should contact the Office of Research.
k. Running Items in Consecutive Issues of e-Veritas
In general, an announcement about an event, such as a lecture, will run in e-Veritas the week before either the actual date of the event or the R.S.V.P. deadline. Items will not run for more than two (2) issues in a row. The person who submits the item can choose to have the item run in two (2) non-consecutive issues if they wish.
l. Requests for Research Subjects
e-Veritas will not publish requests for human research subjects from any University school, college, or department.
m. Support Groups
University of Miami medical or psychological groups or organizations often hold counseling or support groups for members of the community. As these are open to the entire community, and not only for faculty and staff, it is NOT considered University news and thus not eligible for inclusion in e-Veritas.
n. Student Organizations
Events or fundraisers, even if the funds raised go back to the student group, submitted by officially sanctioned student groups or organizations are not eligible for inclusion in e-Veritas. These groups should utilize the ‘Canes Calendar (www.miami.edu/calendar), the student e-newsletter IbisNews (email@example.com) and the student newspaper, The Hurricane.