University of Miami workforce members must be aware of their responsibilities when given access to University information systems. Such access is a privilege and should only be used for legitimate, job-related activity. All University employees sign a Confidentiality and Acceptable Computer Use Agreement. Appropriate use of information systems applies to all workforce members, regardless of tenure or rank. University systems including UChart, Canecare, Kronos, and DHRS contain audit trails that record user activity, including the specific records and dates accessed. Accessing the accounts of friends, celebrities, relatives, coworkers, and/or other individuals is strictly prohibited unless you are specifically required to do so as part of your work-related responsibilities.

Do not access any account unless you have a specific job-related need to do so. Snooping is not a permissible activity. Do not look up an individual’s information because you are curious, concerned, or as a favor for someone else. How would you feel if someone was looking through your medical, financial or other sensitive records for non-professional reasons? How would you feel if others were gossiping about the most sensitive medical secrets of your mother, father, son, or daughter?

Audits are routinely performed on University systems and inappropriate access can result in disciplinary action up to and including termination. To read the complete update, please click here.