Some users of eCheck (online check request form in UMeNet) are not following the correct procedure for backup documentation outlined in the eCheck policy. Users must do two things for each eCheck submitted to avoid future eCheck approval delay:

1. Scan and attach the backup documentation to the eCheck.
2. Send all original eCheck backup documentation to Disbursements.

Per eCheck Policy D010E: “A printout of the eCheck Requisition Summary with original backup documentation attached must be received by the Disbursements Office within five (5) working days of the check date. Supporting documentation must be scanned and attached to each electronic check request to facilitate online approvals. This requirement does not replace the requirement to submit original documentation to the Disbursements Office. Departments who do not comply with this requirement (within five days) may lose the ability to have checks issued without Disbursements Office approval.”

It is not too late to submit original backup documentation for past eChecks to Disbursements. Please interoffice or hand-deliver the eCheck printout and original backup documentation to Disbursements at 750 Gables One Tower, Coral Gables campus, Locator Code 2979.